The information on this page has been prepared to ensure that researchers who are preparing grant applications or requesting data from HDRN Canada’s Member Organizations understand the range of costs that may be associated with health dataset preparation, analytic services, and other costs for health data research projects.

For an accurate estimate of the cost for a specific project, researchers should complete a DASH Intake Form or email dash@hdrn.caThe Data Access Support Hub (DASH) email connects researchers to a one-stop data access service and support portal. 

HDRN Canada is funded by the CIHR Strategy for Patient-Oriented Research (SPOR) Canadian Data Platform grant, which funds DASH staff and staff within each HDRN Canada Member Organization to provide feasibility assessments, consultations, project coordination, and project management support for researchers requesting data. The grant DOES NOT provide funding to cover the full costs of health data research projects.

All HDRN Canada Member Organizations have external funders which help them minimize the cost per research project; however, most of them also have established cost-recovery based fees for public sector researchers. The total cost per research project varies widely depending on the nature of services requested, the complexity of the project, and the number of jurisdictions involved.

To assist researchers with understanding the magnitude of costs that may apply to a planned research project, the table below provides high-level estimates of the costs for HDRN Canada Member Organizations to provide services and supports.

Scenarios to assist with high-level estimates for costs; research teams should email dash@hdrn.ca to obtain specific estimates

Range of costs per HDRN Canada Member Organization[1]

1 – Research team conducts analysis

Example: HDRN Canada Member Organization provides the research team with access to a dataset that includes all individuals with an asthma diagnosis; the research team performs the analysis independently

$5,000 - $15,000

2 – Analytical services requested (Simple)

Example: HDRN Canada Member Organization provides the research team with access to a dataset that includes all individuals with an asthma diagnosis; analytical support provided by the Member Organization

$12,500 - $30,000

3 – Analytical services requested (Moderate)

Example: HDRN Canada Member Organization provides the research team with access to a dataset that includes all individuals with an asthma diagnosis AND prepares a matched cohort; analytical support provided by the Member Organization

$15,000 - $40,000

4 – Analytical services requested (Complex)

Example: HDRN Canada Member Organization provides the research team with access to a dataset that includes all individuals with Juvenile Idiopathic Arthritis (JIA) (the assumption that some new coding would be required); analytical support provided by the Member Organization

$25,000 - $45,000
[1] For clarity, a research project that includes data from three different HDRN Canada Member Organizations would have a total cost that is in the range of three times the cost for the same project performed in a single jurisdiction.